In this contributed post learn the best practices for organizing an office move.
Have you decided to move business premises? There are a number of reasons why this may be the case. Perhaps your clients can’t find your current office and you want to be in more of a prime business location? Maybe you have outgrown the space? Or, is the tenancy coming to an end soon? No matter what applies, you will want to ensure that the relocation runs smoothly and is a success. Here are some tips to help you out…
- Plan the move – Now is the time to get your office organised. You need to plan the move and everything that you need to take with you. It is a good idea to create a timeline, which will note all of the vital stages of the move. In most cases, you will need around six to eight months for a large office, and around three months for a small office.
- Inform employees six months ahead of the move – One of the biggest mistakes you can make is telling your employees close to the move. After all, this is going to impact their daily lives. You need to give them as much notice as possible so they can prepare themselves for the relocation.
- Update vendors three months ahead of the move – Don’t wait until the last minute to update your vendors. You should get in touch with them at least three months ahead of the move to inform them of your new shipping address.
- Remember your legal responsibilities – If you are getting rid of IT equipment or office furniture, remember your environmental and legal responsibilities. Techlicious reveals how to safely get rid of old computers, which is something a lot of business owners will need to think about if they are moving to a new location. From resale and charitable donations to staff sales, there are many ways you can ensure nothing ends up in a landfill.
- Choose a removal firm with care – Firms like Nick’s Moving Company specialize in commercial moving services, and so it is better to choose a business like this that has the required experience. They will have handled office moves like yours time and time before, and so they will know exactly what to expect. You should also read reviews that have been left by previous clients as well, as they will give you a good indication regarding the level of service the removal firm provides. If you come across red flag after red flag, you know to look elsewhere and find a business that is more reliable.
- Involve your employees in the move – Last but not least, moving office is never a one-man affair. You should involve a team of active and trusted employees to help you with some of the responsibilities. Or, why not assign a project manager to take control of the move? They will be able to supervise and systematise the entire affair, which will ensure everything is handled as efficiently as possible and your business does not experience any unnecessary downtime.